Running hybrid meetings without making remote participants feel invisible
by Anne Liew·May 24, 2026
I'm the remote person in a mostly in-office team. After months of feeling like I was watching a conversation through a window, I pushed for some changes.
What made the biggest difference:
- Meeting facilitator explicitly checks in with remote participants before wrapping up
- Camera required for everyone, even the in-office people (so no one is looking at a room of people vs a screen of faces)
- Meeting notes shared immediately after, not "when I get around to it"
- Important decisions aren't made in the 5 minutes before a call or after it ends informally in the hallway
The deeper issue: Hybrid meetings often have an in-room culture that remote people can't participate in equally. The fix isn't technology, it's that the in-room people have to deliberately make space for remote voices.
If you manage hybrid meetings and you haven't asked your remote participants how it feels to them, you should.