Account Administrator – YF HI-TECHNOLOGY SDN BHD

The Account Administrator is responsible for maintaining accurate financial records and ensuring efficient office operations. This role plays a crucial part in managing financial transactions and supporting the overall financial health of the organization.

In this role, the Account Administrator will engage in daily financial activities and collaborate with various teams to ensure smooth operations. The work environment is dynamic, requiring attention to detail and effective communication with clients and internal stakeholders.

Key Responsibilities:

• Prepare and issue Quotation, Invoice, Debit Note, and Delivery Order promptly and monitor outstanding accounts.
• Confirm incoming supplier invoices against purchase orders and delivery documentation and process payments.
• Ensure accurate daily recording of all financial transactions in accounting software.
• Manage petty cash fund, verify staff expense claims, and handle reimbursements.
• Assist in preparing monthly bank reconciliation statements.
• Help prepare documents for SST submissions, annual audits, and tax returns; coordinate with relevant professionals.
• Organize and maintain a systematic filing system for accounting and administrative documents with confidentiality.
• Oversee inventory of office supplies and pantry items; initiate procurement and coordinate maintenance and repairs.
• Administer renewal timelines for company assets including road tax, insurance, and business licenses.
• Manage incoming calls, emails, and postal communications; prepare formal letters.