Secretary – Malaysia Airports
Malaysia Airports
Global Business Services
Role Summary
This role is for a Secretary position at Malaysia Airports Holdings Berhad in Sepang. The Secretary provides personal administrative support to management and assists with various administrative duties including organizing meetings, managing calls, preparing presentations, and maintaining filing systems.
Job Description
The Secretary provides personal administrative support to management and the company by conducting and organizing administrative duties and other activities. This role involves arranging appointments and meetings, managing phone calls, preparing write-ups and presentation slides, maintaining filing systems, liaising with internal staff, managing travel processes, recording meeting minutes, and assisting with daily administration functions.
Job Requirements
Arrange, schedule and organize the appointments and meetings of Senior General Manager / General Manager.
Attend and screen all incoming and outgoing phone calls of the Senior General Manager / General Manager.
Prepare write ups and presentation slides as and when required.
Set up and maintain appropriate and effective filing system for all documents.
Liaise with internal staff of other division and department on all administrative matters.
Manage the travelling processes for Senior General Manager / General Manager and other personnel within Department / Division.
Perform other clerical tasks for other units as instructed from time to time.
Record minutes of the division meeting as and when required.
Assist in day-to-day running of the administration function of the division.
Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates.
Multitask at all times.
Adhere to deadlines.
Screen parties requesting for meetings/ teleconversations from the Senior General Manager / General Manager.
Be customer service oriented with pleasant personality.
Be fluent with both written and spoken English and Bahasa.
Have pleasant personality and be able to communicate effectively with all level of personnel.
Preferably possess working knowledge in SAP System.
Able to work independently with minimum supervision.
Be well-organized and detail oriented person.
Must be computer literate preferably Microsoft Office and SAP System.
Diploma in Secretarial Science / Office Management or equivalent.
Diploma with at least 2 years relevant working experience.
Open for Malaysian citizens only.
Quick Info
Company
Malaysia Airports
Location
Kuala Lumpur
Salary
Undisclosed
Skills Required
10 skills
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Required Skills
Administrative Support
Appointment Scheduling
Meeting Coordination
Phone Call Management
Document Filing Systems
Travel Management
Minute Taking
Confidentiality
Communication Skills
Microsoft Office
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