Admin/Operations Assistant – Malaysia Airports

The Admin/Operations Assistant - IT is responsible for providing administrative and secretarial support to the Senior Manager of the IT Division. This role involves managing communications, scheduling, and ensuring the smooth operation of the IT Operation Center.

In this role, you will work closely with the Senior Manager to handle various administrative tasks, including managing calls, emails, and appointments. You will also be responsible for organizing meetings and travel arrangements, ensuring that the Senior Manager is well-prepared for all engagements.

Key Responsibilities:

• Screen telephone calls, enquiries, and requests, handling them when appropriate.
• Organize and maintain the calendar, making appointments as needed.
• Manage incoming emails, faxes, and post, often corresponding on behalf of the Senior Manager.
• Liaise with clients, suppliers, and other staff members.
• Take dictation and minutes during meetings.
• Organize and ensure the Senior Manager is well-prepared for meetings.
• Devise and maintain office systems, including data management and filing.
• Arrange travel, accommodation, and claims.
• Provide general assistance during meetings and other events.