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The Admin Executive is responsible for managing general administrative tasks that ensure the smooth operation of the office. This role requires strong organizational skills and attention to detail to maintain efficient administrative processes.
The Admin Executive (Japanese Speaker, Fresh Grad Welcome!) is responsible for various administrative and operational tasks within the organization. This role supports the smooth functioning of store operations while facilitating communication between Japanese and English-speaking stakeholders.
The Internship Office Administrator/Administrative Assistant is responsible for supporting the administrative functions of the office. This role involves a variety of tasks that contribute to the smooth operation of the office environment and customer interactions.
The Office Administrator is responsible for managing daily office operations. This role plays a crucial part in ensuring efficient workflow and communication within the organization.
The Admin Executive is responsible for supporting the smooth functioning of daily office and department operations. This role involves a variety of administrative tasks that ensure effective communication and coordination within the team and with external partners.
The Personal Assistant is responsible for ensuring smooth business operations for the Executive Director. This role involves high-level scheduling, purchasing oversight, and coordination of international trade logistics within a professional environment.
The Personal Assistant is responsible for executing secretarial and administrative tasks to support the partner. This role is crucial in maintaining workflow efficiency and facilitating communication within the team.
The ADMIN AND FINANCE is responsible for managing administrative tasks and financial activities within a beauty salon. This role plays a crucial part in ensuring smooth operations and excellent customer service in a dynamic environment.
The Internship Admin Procurement is responsible for managing the procurement process and ensuring efficient purchasing operations. This role involves maintaining vendor relationships and supporting organizational needs through effective procurement practices.
The Admin & Operations Support Intern is responsible for assisting in the smooth operation of administrative tasks and support functions. This role plays a crucial part in maintaining accurate records and ensuring efficient daily operations within the team.
The Admin Executive is responsible for ensuring the smooth operation of our office. This role involves managing various administrative tasks that enhance productivity and support the team effectively.
The Operation Assistant is responsible for supporting daily operational tasks to ensure smooth workflow and efficiency. This role plays a crucial part in coordinating various activities and maintaining effective communication across departments.
By SuperJobs Career Team · Updated June 2026
Administrative jobs in Malaysia form the operational backbone of every organisation — from small SMEs to multinational corporations and government agencies. Admin roles encompass office management, executive assistance, data entry, receptionist duties, clerical support, and coordination across departments.
The admin job market is distributed across all industries in Malaysia, with the highest concentration in Greater Kuala Lumpur, Selangor, Penang, and Johor Bahru. Key employers include banks, hospitals, law firms, property developers, manufacturing companies, and government ministries. Shared service centres in Cyberjaya and Bangsar South also maintain large administrative teams supporting regional operations.
Admin roles have evolved significantly with digital tools. Proficiency in Microsoft Office 365, document management systems, and platforms like SAP or Oracle is now standard. Organisational skills, discretion, and strong communication remain the defining traits of successful admin professionals in Malaysia.
Admin salaries in Malaysia range from RM 1,800 – RM 2,800/month for entry-level data entry and receptionist roles, to RM 3,000 – RM 5,500/month for experienced office managers and senior executive assistants. Personal assistants (PAs) to C-suite executives at large corporations can earn RM 5,000 – RM 9,000/month with comprehensive benefits.
Hiring demand for admin staff is consistent year-round, with peaks during Q1 (January–March) as companies fill positions following year-end exits. Roles requiring bilingual proficiency (Bahasa Malaysia and English, or Mandarin and English) attract a notable pay premium. The shift to hybrid work has increased demand for admins who can manage virtual meeting logistics and digital filing systems efficiently.
Day-to-day office support including scheduling, correspondence, filing, and coordinating meetings across departments.
High-level support to directors and C-suite executives — calendar management, travel arrangements, and board meeting preparation.
First point of contact at corporate offices, handling visitors, calls, mail, and general enquiries professionally.
Oversees all office operations — vendor management, facilities, supplies procurement, and administrative team leadership.
Accurate input and maintenance of records, databases, and business documentation across all industries.
Handles clerical tasks including invoicing, filing, procurement paperwork, and basic HR administration support.
Search SuperJobs for admin jobs in Malaysia by keyword or industry filter. Use terms like "administrative assistant", "office manager", or "PA" to surface the most relevant listings.
Tailor your CV to highlight organisational skills, software proficiency (Microsoft Office, Google Workspace, SAP), and languages spoken. Keep your CV to one or two pages.
Write a brief cover letter that emphasises your reliability, attention to detail, and experience managing competing priorities.
Apply through SuperJobs — most admin applications are reviewed quickly, often within 1–3 business days.
Prepare for interviews by demonstrating specific examples of how you have improved workflows, managed complex schedules, or supported senior leadership effectively.