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The Internship Intern/Personal Assistant is responsible for supporting a dynamic Entrepreneur in various administrative tasks. This role involves assisting the Managing Director with day-to-day operations, contributing to a fast-paced and innovative work environment.
The Admin Executive is responsible for supporting the operational efficiency of the organization. This role involves assisting department heads with daily tasks and ensuring smooth communication and coordination among teams.
The Mandarin Speaking Administrative Intern is responsible for supporting the administrative functions of Aztra Global Marketing. This role provides valuable exposure to business operations in a dynamic and professional environment.
The Operations Administrator is responsible for supporting the operational functions within the organization. This role is part of a global, innovative, and tech-driven team at Stanley Black & Decker, contributing to iconic brands in a collaborative environment with professionals worldwide.
The Administrative Services Associate Representative is responsible for managing the flow of documents within a back-office setting. This role requires a commitment to quality and efficiency while handling a high volume of documentation with confidentiality.
The Office Administrator is responsible for supporting the operational efficiency of the organization. This role involves assisting department heads with daily tasks and ensuring smooth communication between departments.
The Branch Office Admin Executive is responsible for overseeing the daily administrative operations of the branch. This role ensures a smooth workflow and efficient processes, contributing to a productive and professional work environment.
The Administrative Assistant is responsible for providing administrative and clerical support to the department or manager. This role is crucial in ensuring the smooth operation of daily activities through effective document management and communication.
The Receptionist Cum Admin is responsible for being the first point of contact for clients and visitors. This role is crucial in providing excellent customer service and supporting the overall efficiency of the office.
The Admin Executive is responsible for managing office administration tasks and ensuring compliance with legal and licensing requirements. This role plays a crucial part in maintaining the operational efficiency of the office environment and supporting various administrative functions.
The Admin Assistant is responsible for supporting daily operations and administrative duties. This role plays a crucial part in ensuring the office runs smoothly and efficiently while maintaining confidentiality in handling sensitive information.
The Business Administration Executive is responsible for supporting daily business operations. This role involves managing various administrative tasks to ensure the smooth functioning of the organization.
By SuperJobs Career Team · Updated June 2026
Administrative jobs in Malaysia form the operational backbone of every organisation — from small SMEs to multinational corporations and government agencies. Admin roles encompass office management, executive assistance, data entry, receptionist duties, clerical support, and coordination across departments.
The admin job market is distributed across all industries in Malaysia, with the highest concentration in Greater Kuala Lumpur, Selangor, Penang, and Johor Bahru. Key employers include banks, hospitals, law firms, property developers, manufacturing companies, and government ministries. Shared service centres in Cyberjaya and Bangsar South also maintain large administrative teams supporting regional operations.
Admin roles have evolved significantly with digital tools. Proficiency in Microsoft Office 365, document management systems, and platforms like SAP or Oracle is now standard. Organisational skills, discretion, and strong communication remain the defining traits of successful admin professionals in Malaysia.
Admin salaries in Malaysia range from RM 1,800 – RM 2,800/month for entry-level data entry and receptionist roles, to RM 3,000 – RM 5,500/month for experienced office managers and senior executive assistants. Personal assistants (PAs) to C-suite executives at large corporations can earn RM 5,000 – RM 9,000/month with comprehensive benefits.
Hiring demand for admin staff is consistent year-round, with peaks during Q1 (January–March) as companies fill positions following year-end exits. Roles requiring bilingual proficiency (Bahasa Malaysia and English, or Mandarin and English) attract a notable pay premium. The shift to hybrid work has increased demand for admins who can manage virtual meeting logistics and digital filing systems efficiently.
Day-to-day office support including scheduling, correspondence, filing, and coordinating meetings across departments.
High-level support to directors and C-suite executives — calendar management, travel arrangements, and board meeting preparation.
First point of contact at corporate offices, handling visitors, calls, mail, and general enquiries professionally.
Oversees all office operations — vendor management, facilities, supplies procurement, and administrative team leadership.
Accurate input and maintenance of records, databases, and business documentation across all industries.
Handles clerical tasks including invoicing, filing, procurement paperwork, and basic HR administration support.
Search SuperJobs for admin jobs in Malaysia by keyword or industry filter. Use terms like "administrative assistant", "office manager", or "PA" to surface the most relevant listings.
Tailor your CV to highlight organisational skills, software proficiency (Microsoft Office, Google Workspace, SAP), and languages spoken. Keep your CV to one or two pages.
Write a brief cover letter that emphasises your reliability, attention to detail, and experience managing competing priorities.
Apply through SuperJobs — most admin applications are reviewed quickly, often within 1–3 business days.
Prepare for interviews by demonstrating specific examples of how you have improved workflows, managed complex schedules, or supported senior leadership effectively.