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This role involves managing procurement arrangements and materials handling to meet the organization's supply needs. The position includes tasks such as scheduling purchases, monitoring deliveries, and verifying inventory to support continuous sales and operational activities. Candidates should have at least a Diploma or Bachelor's degree in relevant fields, with experience preferred but not mandatory.
The Personal Assistant role involves managing the executive's calendar, preparing documents, coordinating communications, and assisting with meetings. The position requires handling confidential information and performing various administrative duties to support the executive's organizational needs.
The Crisis Management Coordinator monitors global and domestic events to support business continuity and disaster recovery programs. This role involves coordinating emergency plans, administering crisis management systems, and assisting with preparedness activities in collaboration with various partners.
The Trainee Share Investment Executive role involves promoting share investment services and achieving sales targets. Candidates will assist clients with stock market transactions and provide guidance on investment matters while building strong customer relationships.
This role is for a Human Resources Assistant responsible for supporting daily HR operations including recruitment, onboarding, employee relations, and administration. The position involves assisting with job postings, applicant screening, interview arrangements, and maintaining accurate employee records.
As an Administrative Executive in Business & CRM, you will support CRM initiatives and manage project data across business units. This role involves performance tracking, reporting, and ensuring CRM adoption.
The Assistant, Admission plays a crucial role in the patient admission process at KPJ Healthcare. This position requires strong communication skills and the ability to manage various administrative tasks efficiently. The assistant ensures a smooth experience for patients from inquiry to admission.
The Associate Professor position focuses on leading curriculum development and teaching at undergraduate and postgraduate levels. The role involves conducting research, publishing work, supervising PhD students, and collaborating with academic and external partners. It also includes responsibilities related to academic leadership, strategy development, and administrative support within the School.
The role is for an Assistant Manager in Human Resources responsible for managing payroll processing, maintaining employee records, supporting recruitment and onboarding, ensuring policy compliance, and handling employee relations. The position requires overseeing payroll accuracy and statutory compliance, as well as generating HR and payroll reports with workforce analysis.
The Executive in Corporate Strategy & Performance at Petronas plays a vital role in shaping the Enterprise Strategic Agenda by compiling data and supporting decision-making processes. Key responsibilities include formulating strategic plans, managing timelines, and assisting with performance monitoring and communication efforts. This position is ideal for individuals with strong analytical skills and a keen interest in corporate strategy.
The Executive - Administration will provide vital administrative support to the managing director, ensuring efficient operations and communication across departments. This role involves coordinating logistics, managing documentation, and assisting in planning events.
The Engineering Coordinator at Sheraton Kota Kinabalu is responsible for coordinating maintenance requests and repairs, supporting guests, and maintaining company standards. The role involves communication with various departments, adherence to safety policies, and performing physical and administrative tasks to support hotel operations.
By SuperJobs Career Team · Updated May 2026
Administrative jobs in Malaysia form the operational backbone of every organisation — from small SMEs to multinational corporations and government agencies. Admin roles encompass office management, executive assistance, data entry, receptionist duties, clerical support, and coordination across departments.
The admin job market is distributed across all industries in Malaysia, with the highest concentration in Greater Kuala Lumpur, Selangor, Penang, and Johor Bahru. Key employers include banks, hospitals, law firms, property developers, manufacturing companies, and government ministries. Shared service centres in Cyberjaya and Bangsar South also maintain large administrative teams supporting regional operations.
Admin roles have evolved significantly with digital tools. Proficiency in Microsoft Office 365, document management systems, and platforms like SAP or Oracle is now standard. Organisational skills, discretion, and strong communication remain the defining traits of successful admin professionals in Malaysia.
Admin salaries in Malaysia range from RM 1,800 – RM 2,800/month for entry-level data entry and receptionist roles, to RM 3,000 – RM 5,500/month for experienced office managers and senior executive assistants. Personal assistants (PAs) to C-suite executives at large corporations can earn RM 5,000 – RM 9,000/month with comprehensive benefits.
Hiring demand for admin staff is consistent year-round, with peaks during Q1 (January–March) as companies fill positions following year-end exits. Roles requiring bilingual proficiency (Bahasa Malaysia and English, or Mandarin and English) attract a notable pay premium. The shift to hybrid work has increased demand for admins who can manage virtual meeting logistics and digital filing systems efficiently.
Day-to-day office support including scheduling, correspondence, filing, and coordinating meetings across departments.
High-level support to directors and C-suite executives — calendar management, travel arrangements, and board meeting preparation.
First point of contact at corporate offices, handling visitors, calls, mail, and general enquiries professionally.
Oversees all office operations — vendor management, facilities, supplies procurement, and administrative team leadership.
Accurate input and maintenance of records, databases, and business documentation across all industries.
Handles clerical tasks including invoicing, filing, procurement paperwork, and basic HR administration support.
Search SuperJobs for admin jobs in Malaysia by keyword or industry filter. Use terms like "administrative assistant", "office manager", or "PA" to surface the most relevant listings.
Tailor your CV to highlight organisational skills, software proficiency (Microsoft Office, Google Workspace, SAP), and languages spoken. Keep your CV to one or two pages.
Write a brief cover letter that emphasises your reliability, attention to detail, and experience managing competing priorities.
Apply through SuperJobs — most admin applications are reviewed quickly, often within 1–3 business days.
Prepare for interviews by demonstrating specific examples of how you have improved workflows, managed complex schedules, or supported senior leadership effectively.