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The Associate Buyer role involves managing sourcing processes and supporting procurement strategies in the SEA subregion. You will work closely with stakeholders to ensure effective supplier selection and transaction administration.
This internship provides students with hands-on experience in the Health, Safety, and Environment (HSE) department of a leading logistics firm. The intern will support safety compliance, risk management, and employee awareness programs to ensure a safe workplace.
The Admin Executive role involves a range of administrative, accounting, HR, and communication duties, including document management, data entry, and supporting payroll tasks. The position requires fluency in Japanese and proficiency in Microsoft Office, with a preference for candidates willing to commute to the Mont Kiara area.
This Digital Marketing Internship at Paperballad&Co. offers an opportunity to gain hands-on experience by working on real campaigns and collaborating with a creative team. The role is designed to provide insight into how agencies operate in strategy, creativity, and marketing.
The Financing Support Officer role involves supporting the financing process by managing documentation and customer interactions. This position is crucial for maintaining operational efficiency and ensuring customer satisfaction within the branch.
The Personal Assistant role involves providing high-level administrative and personal support to the Group Managing Director. This includes managing the director's schedule, appointments, meetings, and travel arrangements, as well as handling correspondence and acting as a liaison with internal and external parties.
Oversee the end-to-end User Acceptance Testing lifecycle for Policy Service systems, ensuring all functional updates meet business requirements and quality standards through rigorous planning and defect management.
The Administration Officer plays a crucial role in maintaining documentation and supporting clerical tasks within the organization. This position requires strong communication and organizational skills to ensure efficient office operations.
The Senior Executive, Timetabling, supports the Head in the daily operations of the Timetabling Department, focusing on administrative functions related to timetabling, academic resource allocation, and workload records. The role involves coordination with faculties and schools for managing teaching space allocation, resource booking, and providing training on timetabling software.
The General Manager will lead the Finance and Administration departments, ensuring alignment with KPJ's strategic goals. This role involves overseeing financial stability, managing HR functions, and ensuring compliance with regulations while fostering a positive workplace culture.
This internship in Event Management at GogoKids involves assisting in planning and managing events, supporting logistics, creating promotional content, and providing on-site event support. The role is suitable for individuals passionate about learning and creativity.
This internship position involves supporting influencer marketing efforts by assisting in the identification, engagement, and coordination of key opinion leaders for brand campaigns. The role includes tasks such as research, outreach, database management, briefing influencers, monitoring content, tracking performance, and conducting competitor research while also handling administrative duties.
By SuperJobs Career Team · Updated May 2026
Administrative jobs in Malaysia form the operational backbone of every organisation — from small SMEs to multinational corporations and government agencies. Admin roles encompass office management, executive assistance, data entry, receptionist duties, clerical support, and coordination across departments.
The admin job market is distributed across all industries in Malaysia, with the highest concentration in Greater Kuala Lumpur, Selangor, Penang, and Johor Bahru. Key employers include banks, hospitals, law firms, property developers, manufacturing companies, and government ministries. Shared service centres in Cyberjaya and Bangsar South also maintain large administrative teams supporting regional operations.
Admin roles have evolved significantly with digital tools. Proficiency in Microsoft Office 365, document management systems, and platforms like SAP or Oracle is now standard. Organisational skills, discretion, and strong communication remain the defining traits of successful admin professionals in Malaysia.
Admin salaries in Malaysia range from RM 1,800 – RM 2,800/month for entry-level data entry and receptionist roles, to RM 3,000 – RM 5,500/month for experienced office managers and senior executive assistants. Personal assistants (PAs) to C-suite executives at large corporations can earn RM 5,000 – RM 9,000/month with comprehensive benefits.
Hiring demand for admin staff is consistent year-round, with peaks during Q1 (January–March) as companies fill positions following year-end exits. Roles requiring bilingual proficiency (Bahasa Malaysia and English, or Mandarin and English) attract a notable pay premium. The shift to hybrid work has increased demand for admins who can manage virtual meeting logistics and digital filing systems efficiently.
Day-to-day office support including scheduling, correspondence, filing, and coordinating meetings across departments.
High-level support to directors and C-suite executives — calendar management, travel arrangements, and board meeting preparation.
First point of contact at corporate offices, handling visitors, calls, mail, and general enquiries professionally.
Oversees all office operations — vendor management, facilities, supplies procurement, and administrative team leadership.
Accurate input and maintenance of records, databases, and business documentation across all industries.
Handles clerical tasks including invoicing, filing, procurement paperwork, and basic HR administration support.
Search SuperJobs for admin jobs in Malaysia by keyword or industry filter. Use terms like "administrative assistant", "office manager", or "PA" to surface the most relevant listings.
Tailor your CV to highlight organisational skills, software proficiency (Microsoft Office, Google Workspace, SAP), and languages spoken. Keep your CV to one or two pages.
Write a brief cover letter that emphasises your reliability, attention to detail, and experience managing competing priorities.
Apply through SuperJobs — most admin applications are reviewed quickly, often within 1–3 business days.
Prepare for interviews by demonstrating specific examples of how you have improved workflows, managed complex schedules, or supported senior leadership effectively.