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The Personal Assistant is responsible for managing and coordinating the Director's daily schedule. This role is vital in ensuring efficient operations, allowing the Director to concentrate on strategic initiatives.
The Personal Assistant is responsible for supporting the Director by managing daily administrative and operational tasks. This role is essential in maintaining workflow and enhancing productivity within the organization.
The Office Administrative Assistant is responsible for managing daily administrative tasks and ensuring efficient office operations. This role plays a crucial part in maintaining organized filing systems and facilitating communication within the company and with external parties.
The Administrative Intern is responsible for supporting various office functions and ensuring smooth administrative operations. This role provides an opportunity to gain hands-on experience in a dynamic work environment while contributing to the overall efficiency of the organization.
The Administrative Assistant is responsible for supporting day-to-day operations and ongoing projects within the assigned department. This role provides practical exposure to corporate functions and industry practices, contributing to the overall efficiency of the organization.
The Office Assistant is responsible for performing a variety of administrative and clerical tasks to support the smooth operation of the office. This role is essential in ensuring that daily office activities run efficiently, contributing to a productive work environment.
The Admin Executive (Reporting & Documentation) is responsible for preparing comprehensive monthly reports for owners and management. This role requires collaboration with various departments to ensure accurate and timely reporting, significantly impacting decision-making processes within the organization.
The Administrative Assistant is responsible for supporting the sales team and ensuring smooth operations. This role involves preparing sales-related documents and coordinating shipments, making it essential for the overall efficiency of the organization.
The Junior Personal Assistant Cum Driver is responsible for managing the Director’s daily schedule and ensuring timely transportation. This role plays a vital part in maintaining organizational efficiency and supporting administrative tasks in a fast-paced environment.
The Internship Business Admin is responsible for providing essential administrative support to ensure smooth operations. This role involves a variety of tasks that contribute to the overall efficiency of the business environment.
The Internship Admin Operation is responsible for supporting the operations team by managing daily administrative tasks. This role plays a crucial part in ensuring efficient internal processes and facilitating communication across departments.
The Executive Assistant is responsible for providing comprehensive support to the executive team. This role is crucial in ensuring the smooth operation of the office and enhancing the overall efficiency of the team.
By SuperJobs Career Team · Updated June 2026
Administrative jobs in Malaysia form the operational backbone of every organisation — from small SMEs to multinational corporations and government agencies. Admin roles encompass office management, executive assistance, data entry, receptionist duties, clerical support, and coordination across departments.
The admin job market is distributed across all industries in Malaysia, with the highest concentration in Greater Kuala Lumpur, Selangor, Penang, and Johor Bahru. Key employers include banks, hospitals, law firms, property developers, manufacturing companies, and government ministries. Shared service centres in Cyberjaya and Bangsar South also maintain large administrative teams supporting regional operations.
Admin roles have evolved significantly with digital tools. Proficiency in Microsoft Office 365, document management systems, and platforms like SAP or Oracle is now standard. Organisational skills, discretion, and strong communication remain the defining traits of successful admin professionals in Malaysia.
Admin salaries in Malaysia range from RM 1,800 – RM 2,800/month for entry-level data entry and receptionist roles, to RM 3,000 – RM 5,500/month for experienced office managers and senior executive assistants. Personal assistants (PAs) to C-suite executives at large corporations can earn RM 5,000 – RM 9,000/month with comprehensive benefits.
Hiring demand for admin staff is consistent year-round, with peaks during Q1 (January–March) as companies fill positions following year-end exits. Roles requiring bilingual proficiency (Bahasa Malaysia and English, or Mandarin and English) attract a notable pay premium. The shift to hybrid work has increased demand for admins who can manage virtual meeting logistics and digital filing systems efficiently.
Day-to-day office support including scheduling, correspondence, filing, and coordinating meetings across departments.
High-level support to directors and C-suite executives — calendar management, travel arrangements, and board meeting preparation.
First point of contact at corporate offices, handling visitors, calls, mail, and general enquiries professionally.
Oversees all office operations — vendor management, facilities, supplies procurement, and administrative team leadership.
Accurate input and maintenance of records, databases, and business documentation across all industries.
Handles clerical tasks including invoicing, filing, procurement paperwork, and basic HR administration support.
Search SuperJobs for admin jobs in Malaysia by keyword or industry filter. Use terms like "administrative assistant", "office manager", or "PA" to surface the most relevant listings.
Tailor your CV to highlight organisational skills, software proficiency (Microsoft Office, Google Workspace, SAP), and languages spoken. Keep your CV to one or two pages.
Write a brief cover letter that emphasises your reliability, attention to detail, and experience managing competing priorities.
Apply through SuperJobs — most admin applications are reviewed quickly, often within 1–3 business days.
Prepare for interviews by demonstrating specific examples of how you have improved workflows, managed complex schedules, or supported senior leadership effectively.