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The Administration role is responsible for providing essential administrative support to ensure smooth office operations. This position involves managing various office tasks and assisting with customer follow-ups in a dynamic work environment.
The Receptionist is responsible for creating a welcoming environment for visitors and managing incoming communications. This role plays a crucial part in ensuring smooth administrative operations and effective communication within the organization.
The Personal Assistant is responsible for organizing and managing appointments and travel arrangements. This role supports the team by handling various administrative tasks and engaging with customers, making it ideal for those who thrive in a dynamic environment.
The Personal Assistant to the Group Director is responsible for providing executive support to the Managing Director. This role encompasses a wide range of administrative and project management tasks that are crucial for the smooth operation of the organization.
The Admin Assistant is responsible for providing comprehensive administrative support to ensure efficient office operations. This role involves managing various administrative tasks that contribute to the overall productivity of the team.
The Admin is responsible for managing day-to-day office operations and various administrative tasks within an event management company. This role plays a crucial part in ensuring smooth office functioning and supporting project management activities.
The Internship Office Administrator is responsible for supporting daily office operations and ensuring efficient administrative processes. This role plays a crucial part in maintaining a well-organized office environment and delivering excellent service to clients and candidates.
The Admin Executive is responsible for managing administrative tasks and serving as the first point of contact for correspondence and phone calls. This role plays a crucial part in ensuring smooth operations and effective communication within the organization.
The Office Administrator/Administrative Assistant is responsible for supporting the Purchasing Manager and executives by performing various daily administrative tasks. This role plays a crucial part in maintaining accurate supplier information and ensuring efficient processing of purchase-related activities.
The Administrative Assistant is responsible for managing office documents and correspondence. This role plays a crucial part in ensuring smooth workflow and efficient office operations.
The Admin Executive is responsible for managing office operations and supplies. This role plays a crucial part in ensuring a well-organized and efficient work environment for all employees.
The Internship Admin Assistant is responsible for supporting daily administrative operations. This role contributes to a smooth workflow and effective communication within the team by assisting in document management and coordinating schedules.
By SuperJobs Career Team · Updated June 2026
Administrative jobs in Malaysia form the operational backbone of every organisation — from small SMEs to multinational corporations and government agencies. Admin roles encompass office management, executive assistance, data entry, receptionist duties, clerical support, and coordination across departments.
The admin job market is distributed across all industries in Malaysia, with the highest concentration in Greater Kuala Lumpur, Selangor, Penang, and Johor Bahru. Key employers include banks, hospitals, law firms, property developers, manufacturing companies, and government ministries. Shared service centres in Cyberjaya and Bangsar South also maintain large administrative teams supporting regional operations.
Admin roles have evolved significantly with digital tools. Proficiency in Microsoft Office 365, document management systems, and platforms like SAP or Oracle is now standard. Organisational skills, discretion, and strong communication remain the defining traits of successful admin professionals in Malaysia.
Admin salaries in Malaysia range from RM 1,800 – RM 2,800/month for entry-level data entry and receptionist roles, to RM 3,000 – RM 5,500/month for experienced office managers and senior executive assistants. Personal assistants (PAs) to C-suite executives at large corporations can earn RM 5,000 – RM 9,000/month with comprehensive benefits.
Hiring demand for admin staff is consistent year-round, with peaks during Q1 (January–March) as companies fill positions following year-end exits. Roles requiring bilingual proficiency (Bahasa Malaysia and English, or Mandarin and English) attract a notable pay premium. The shift to hybrid work has increased demand for admins who can manage virtual meeting logistics and digital filing systems efficiently.
Day-to-day office support including scheduling, correspondence, filing, and coordinating meetings across departments.
High-level support to directors and C-suite executives — calendar management, travel arrangements, and board meeting preparation.
First point of contact at corporate offices, handling visitors, calls, mail, and general enquiries professionally.
Oversees all office operations — vendor management, facilities, supplies procurement, and administrative team leadership.
Accurate input and maintenance of records, databases, and business documentation across all industries.
Handles clerical tasks including invoicing, filing, procurement paperwork, and basic HR administration support.
Search SuperJobs for admin jobs in Malaysia by keyword or industry filter. Use terms like "administrative assistant", "office manager", or "PA" to surface the most relevant listings.
Tailor your CV to highlight organisational skills, software proficiency (Microsoft Office, Google Workspace, SAP), and languages spoken. Keep your CV to one or two pages.
Write a brief cover letter that emphasises your reliability, attention to detail, and experience managing competing priorities.
Apply through SuperJobs — most admin applications are reviewed quickly, often within 1–3 business days.
Prepare for interviews by demonstrating specific examples of how you have improved workflows, managed complex schedules, or supported senior leadership effectively.